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Paralegal II

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Florida (FL), Tampa
Company Name Log In or Register Here
Job Reference # or Name J0NC2915884
DR Job Category Clinical Personnel
DR Job Title Other
Job Title Paralegal II
Brief Job Summary The paralegal provides diverse support to the General Counsel while maintaining proficiency in the performance of duties, a high degree of attention t
Availability Full Time
State Florida (FL)
City Tampa
Address Log In or Register Here
The paralegal provides diverse support to the General Counsel while maintaining proficiency in the performance of duties, a high degree of attention to detail and professional handling of highly sensitive and confidential matters. This position must possess strong reading, analytical and writing skills and an advance knowledge of the preparation and processing requirements of legal documents, legal terminology, civil procedures and discovery, sources of law, regulatory and statutory research, and the court system.

Essential Duties and Responsibilities
  • Assist in gathering information and documents in response to legal cases, subpoenas, attorney letters and administrative agency requests; and timely coordinate distribution of appropriate documents and information with outside legal counsel and other requesting parties.
  • Draft legal documents, such as pleadings, motions, affidavits, contracts, agreements, and initial and amended corporate documents.
  • Organize, index, scan, duplicate, file and/or save case-specific legal documents, patient records, and other materials to ensure proper case management timely satisfaction of all deadlines.
  • Research and analyze law sources such as statutes, rules, regulations, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes.
  • Compose and finalize correspondence; Proofread prepared materials for correct grammar, spelling, punctuation, format, syntax, and content.
  • Support Compliance Department by ordering employee radiation badges; maintaining monthly radiation exposure reports; processing radiation invoices.
  • Assist Compliance Department with monitoring current state, county, and/or city environmental permits.
  • Assist with tracking office waste management plans and biomedical waste permits.
  • Track dental practice monthly and quarterly compliance & safety checklists and updates binders.
  • Assist Compliance Manager with tracking of office inspections and re-inspections.
  • Assist with filing annual reports and applications to applicable Secretary of State.
  • Draft board resolutions, consent and meeting minutes for various organizations.
  • Maintain contract file folders.
  • Maintain departmental files in the electronic and manual filing system and directories, ensure proper indexing, scanning and filing of original legal documents.
  • Perform general clerical duties as needed, such as screening incoming calls; coordinating/scheduling meetings and/or conference calls; and maintaining departmental calendar.
  • Assist General Counsel and Compliance Manager with additional projects as assigned.


Knowledge, Skills and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Analytical - Gathers, analyzes and synthesizes complex or diverse information skillfully; Demonstrates a high degree of attention to detail;
  • Written Communication - Demonstrates strong writing skills; Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs;
  • Quality - Exhibits proficiency in the performance of duties; Demonstrates competence; Produces accurate and thorough work product; Displays strong organizational abilities and effective time management;
  • Team work - Balances team and individual responsibilities; Contributes to building a positive team spirit;
  • Professionalism - Interacts effectively with management, other team members and the public; Uses discretion and tact; Maintains highly sensitive and confidential matters;
  • Problem Solving - Uses good judgment to identify and resolve problems; Makes appropriate decisions;
  • Interpersonal Skills - Accepts responsibility for own actions; Works independently in the absence of specific instruction; Autonomously resolves problems/conflicts that may arise;
  • Oral Communication - Communicates effectively in a business environment; Responds to verbal direction; Follows instructions and gets clarification when in doubt;
  • Computer Skills - Must be proficient in MS Word, Outlook, Excel and Power Point;
  • Attendance/Punctuality - Is consistently at work and on time;
  • Dependability - Commits to work overtime when necessary to reach goals; Follows through on commitments;
  • Initiative - Takes independent actions and calculated risks; Asks for and offers help to others when needed;
  • Language Skills - Able to read, write and interpret written information in English; Effectively presents information and respond to questions from other team members, clients, customers, and the general public;
  • Mathematical Skills - Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; Ability to generally compute rate, ratio, and percent.
  • Reasoning Ability - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; Able to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; Exercises good judgment in decision making.
  • Confidentiality - Ability to handle sensitive information and maintain confidentiality.

Qualifications (Experience, Education, Licensure, Certification)
  • Bachelor's Degree in a healthcare related field or at least two years of relevant work experience and/or training.
  • Familiarity with dental regulatory matters and the operational aspects of running a dental care organization is a plus.
  • Paralegal Certification or able to attain within one year of employment.
  • Notary Public certification or able to attain upon hire.
  • Knowledge of Internet software; Spreadsheet software and Word Processing software, Word, Outlook, Westlaw, and knowledge in Excel and Power Point.

Working Conditions
The Paralegal II will work in areas that are highly visible and designed and furnished to make a good impression. Most work stations are clean, well-lighted, and relatively quiet. Work is primarily sedentary in nature.

07/09/2018 09:01
Employer Log In or Register Here
ref: (J0NC2915884)
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